The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners was last modified: September 16th, 2014 by Annabel

This evening, I'm due to speak with lovely Melanie Helen, of Cranberry Blue Weddings, regarding a certain book launch event that I'm planning for a little later in the year. I cannot tell you how relieved I feel to have made contact with a professional event planner and stylist. My book launch is very important to me, and yet I know I simply don't have the time or resources to commit to making it wonderful, to planning every last detail, never mind worrying about a guest list and making sure everyone is looked after on the evening.  I am so grateful that someone like Melanie is out there, someone to help relieve the stress factor.  As well as being the regional winner (London and South East) for the
category of Independent Wedding Planner at this years Wedding Industry
Awards
, Melanie happens to be a member of the UK Alliance of Wedding Planners, though 'UKAWP' might roll a little easier off the tongue for some.

With the exception of this little Summer Soiree I planned in 2011 (I say little – over 250 members of the UK wedding industry attended from all over the country), the last and only big event I've ever organised was my wedding day.  It's funny, because back then, the concept of a 'wedding planner' was just so alien to me.  I remember thinking, what did they actually do? And why would I want a complete stranger present on my wedding day – worse still, potentially making things happen that I didn't really want to happen?  Taking things out of my control.  I remember thinking at the time, 'wedding planners, hmm, weren't they a flash in the pan idea?' Do people actually use them any more?

Love My Dress Wedding Blog – All Photography Copyright (c) 2013, Eliza Claire (unless otherwise stated)

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

Good God how naive and wrong I was.  For a start, I nearly did myself in planning my wedding. I had a 3 year old daughter at the time who didn't see too much of her Mummy, especially for the last few months of planning, and I had way, way too many late nights trying to work out this, that and the other – all those elements you need to make sure work together cohesively to ensure complete wedding day bliss.  In the end, my wedding day was indeed a blissful experience, but it wasn't for the lack of input from our brilliant on-site event planner, stylist and co-ordinator at our wedding venue Dunsley Hall. Thank GOD for her, is all I'll say.  I was so incredibly grateful for her support.

I can safely say I've come to comletely respect and highly value the role of the wedding planner.  But I think I was a little late to the party.  I mean, look at some of these testimonials on the Cranberry Blue (UKAWP member) web page.  Probably hardly surprising, when you read Melanie's approach to work;


The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

Categorically not accepting commissions from any suppliers. I like that. A lot. And so should you. It means you have the freedom to work with the suppliers you want to – not who a wedding planner or venue says you have to – I have heard some horror stories, trust me.

I've been writing for Love My Dress for over three years now, and in that time, the wedding planner has to me, come to reprewsent that unsung hero who works tirelessly behind the scenes, ensuring your day runs as smoothly as possible, keeping things together, forever the face of professionalism and the presence of calm.  Did you know you can also hire planners to just provide on-the-day assistance? Who wouldn't want a reliable helping hand on the day ensuring that all parties (catering, entertainment, registrar, venue management etc etc) were all working together in harmony.

I've been keen to examine the role of the professional wedding planner for a good while now, and today, with the assistance of Love My Dress sponsors, UK Alliance of Wedding Planners, I hope to enlighten my readers about the value of the role and the benefit it can bring to couples planning a wedding.

The UKAWP is the leading industry body for the UK wedding planning market. Bernadette Chapman and Sandy Moretta of the UKAWP explain a little more…

"Our goal is to promote professionalism in independent wedding planning to ensure a fantastic experience for couples hiring wedding planning professionals and to this end our activities are quite diverse. Our principle activity is training, both new entrants to the industry, via our very practical business-focused weekend training courses, and developing the knowledge of existing planners with regular workshops, seminars and mentoring.

We offer membership via a stringent application process and adherence to our code of business practice.  But the goal for all of this is to give couples the confidence to know that they are using the very best wedding planner around."

 

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

I think the 'to ensure a fantastic experience for couples hiring wedding planning professionals clarifies it more than anything for me. That is what I would expect of any wedding planner – but how do they do it?  I'm a professional wedding blogger these days, I get what wedding planning is all about now, but not so long ago, I was the one confused by the role of the wedding planner and what it represented, so I would imagine some of my readers may well be feeling the same way too. This blog post is here to demystify everything about the role of the wedding planner and leave you convinced that if this service is something you can afford within your wedding budget, it will be money supremely well spent indeed.

"The role of a wedding planner is
vast and most planners are small owner-led businesses who are only too
happy to adapt their role and service to suit each couple's requirements.
However, the role is often that of a specialist advisor and confidante
(and importantly an impartial and non emotional one), who has the
knowledge and experience to take the simplest idea and develop it into
something really special, unique and totally fitting to the couple.

A
good planner knows what works and what doesn’t, how much things
realistically cost and how to use a budget to maximum effect, for
example how to dress, style and personalise the wedding in the best
possible way."

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

During a recent chat with the UKAWP, I explained that when I set out to plan my wedding, the concept of a wedding planner didn't even enter my head, and yet now, reflecting back on my experience, I would have so valued some assistance on the day.  My preconceived idea of a planner however was that they might take over and I'd lose control and my wedding wouldn't really reflect me? I asked Kelly and the UKAWP members how they would reassure any bride who might feel the same?

"It’s a common concern and understandable. The role of the planner however is very much to put into play the wishes and vision of the couple. As a planner myself I spend weeks and months really building a rapport and intimate knowledge of my couples and it’s always with their idea in mind that we go ahead. They sign things off at every turn so that they retain that control all the time but by the time the wedding comes they trust me to just know what they would like. At UKAWP we all believe that it’s vital to have a great personality match between clients and planner because of the level of trust given. On the wedding day itself though, we believe it’s a far more scary concept to leave the set up and implementation to a team that barely knows you, rather than somebody who knows and really cares for the details."

Photography Copyright (c) 2013, Jemma Watts of Pearl Pictures

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

Wedding Planning isn't just about working with a planner months in advance so they can take control of organising many aspects of your wedding – many wedding planners also provide on-the-day co-ordination – but what is that exactly, and how could it assist brides and grooms less keen to invest in a full wedding planning service but never-the-less who would benefit from help and assistance on the day?

"On the day co-ordination or day management is where a planner comes in at the latter stages of the planning to act as an event manager on the day, working alongside the venue and wedding suppliers you have already chosen and confirmed details with. There is typically an initial meeting to ensure that you have the rapport and match that I talked about above, and then a meeting about 2-4 weeks from the wedding which is a detailed briefing of all the logistical and design details, seating plans, schedule and more. A day-of planner would usually contact all suppliers to introduce themselves and fill in any information gaps using their experience and then attend the wedding day itself usually for the entire set up of the wedding through to the start of the evening reception, although exact hours of course can vary. It’s a great option particularly in venues where there is not a continuity of staff, on marquee sites where there is no overall manager and in the cases where there are lots of design details which need to be put into place.

Full planning and design is the most involved and time consuming and
we would not expect one planner to be handling more than 8-10 full
planning bookings per year without help. The quantity of day management
or partial plans might be a fair bit higher but a good planner will know
their limits and the seasonality of their business and only take on
what they can manage. One huge benefit of UKAWP is that we recommend
each other where there are date clashes or where our team needs to be
expanded.

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

Our members
are a very diverse bunch, lots of them with very unique specialties
which shine through in their wedding work, be it a unique location that
lends itself to beach weddings, their nationality which might make them
ideal for French speaking clients, a strong design background which
appeals to the more style-led wedding couple or conversely a strong
project-management approach which appeals to a more classic/corporate
couple.

In terms of specific services, these range from
help at the very start with venue finding, through to individual
supplier sourcing, help with the styling and design part of the wedding,
through to management of the schedule in the final few weeks. Day
management remains popular, as well as, of course, full planning and
design which many more established planners focus on.  This PDF article explains them in more detail'.

Our website contains a wealth of information. There are specific
articles which give tips on the range of services offered by wedding
planners (there is so much choice these days) and tips on how to go
about contacting and choosing the right wedding planner for you.  We
hope that our map directory, which lists all of our members both in the
UK and overseas, makes the process of finding the right company easier. Our blog
also showcases some of our members’ wedding work so you can view
examples of their styling: it also shows the activity and effort that
our members put into ensuring that they are continually learning and
expanding their knowledge to apply to their weddings.   Take a look at these documents too Selecting a Planner and Services that Planners Offer."


The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

So, now for the all important bit. What bang do you get for your buck? How much do wedding planners cost exactly?

"Wedding planners are accessible to most wedding couples nowadays. Whilst full wedding planning might start at £3000 (and is generally charged as a percentage of the wedding budget), other services such as day management starts from £300. It’s often considered to be worth every last penny."

You want to be having this much fun on your wedding day, don't you?

Love My Dress Wedding Blog – Photography Copyright (c) 2011, Pippa Mackenzie

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

And if you are already a wedding planner and interested in
learning more about how you can become a member of the UKAWP, click
here.  UKAWP members benefit from being part of the organisation because
they have access to training events to continue their learning and
support their business growth. They also gain business through being
able to show-off their professionalism using the UKAWP logo and
marketing materials.  Kelly expands…

"Our members gain a
lot of confidence and business support and share in a great industry
camaraderie with other, often one-person companies working alone. They
meet other planners who can often provide extra staffing in the case of
larger events.

One of the things which we seem to
struggle with as planners is that sometimes we appear a bit
“untouchable”. I’ve had clients who were scared of meeting a wedding
planner and when they met me, they were relieved that I was a normal,
friendly and approachable person. I think it goes back to the days when
planners were only for the super-rich and famous. To that end, being
able to meet planners in a no-obligation environment for genuine tips
and advice we hope is appealing. We’d like to mention the upcoming (and
back for a second time) The Wedding Sanctuary which promises just that. Organised by
UKAWP, there will be a chance for one to one sessions to talk to
planners about particular areas of concern.

But there is much more
besides;  we’ll be showing the best of what we can do with a whole
inspiration zone styled by UKAWP planners but accompanied by practical
pricing information to actually allow couples to create the look within
their budget.  There are specialist talks and demonstrations about
planning issues, a boudoir for all things beautiful, a grooms’ room as
well as a very select group of cherry-picked discerning wedding
suppliers/experts.

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

"Other activity coming up
which shows the kind of learning our planners invest in is our exciting
wine workshop where we have a specialist vintner educating our planners
on helping clients find the perfect wines to match their wedding menu.

UKAWP have worked hard since its beginning to champion a very
transparent fee-based charging method. This means that as a couple you
know that your planner is working with only your interests in mind and
not theirs. All UKAWP members pass back any commissions and discounts
which suppliers may offer them to their clients. By working on a
fee-only basis, there is no reason why your wedding planner shouldn’t
work with any supplier you wish. That said of course many planners have
considerable value in that they work with a very tried and trusted list
which is often reassuring to a couple who only book once."

So there you go folks! If you have any questions that you would like to ask the UK Alliance of Wedding Planners, or their wedding planning members, please leave a comment below.  The UKAWP will be keeping a close eye on this feature and will be only to happy to assist you with your queries.  In the meantime, some quick and useful links for you;

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk ) Find a wedding planner in your area
The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk ) Understanding different wedding planning services
The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk ) Guidelines on how to select a reputable wedding planner
The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk ) Find a wedding planner in your area

You can also follow the UKAWP on Facebook and Twitter.

In the meantime, I'll finish of the list of things I want to discuss with Melanie tonight.  Either that, or I lose my marbles entirely through the stress of it all!

Well planned and organised afternoon love to you all,

Annabel

The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners (Wedding Talk )

Leave a Comment!

27 thoughts on The Benefit Of Hiring A Wedding Planner ~ Demystifying the role of the wedding planner, with the UK Alliance of Wedding Planners

  1. Really helpful blog post. We are considering hiring an event planner so I’m going to read this properly later on and look through the recommended suppliers.
    Lucy x

  2. Fab post Annabel! There’s a lot of myths about the profession out there so thank you for helping to spread the word on what we actually do.
    I’ve never met a couple who regretted hiring a planner but I’ve come across a fair few who, like yourself, wish they had in hindsight! :-)

  3. Great article Annabel and hear hear Rachel. If only couples knew at the start what they tend to find out the hard way by the end of the planning process I think we would all have a lot more clients.

  4. Annabel thanks so much for a wonderful concise explanation on the role of a wedding planner. I know some brides have the misconception a planner is just for the rich and famous but that simply isn’t true. There is normally a planner & service available for all budget types.

  5. This is just music to the ears of planners everywhere Annabel – thank you!
    As everyone has said above, education is the key to this side of the wedding industry: Yes, there are planners for the rich and famous, but there are also planners who offer affordable support to fit any budget (and every other type of planner in between).
    The point of what we do is to HELP! Help to achieve the perfect day, but also to help ease the process of getting there and make it enjoyable for the bride and groom.

  6. One of the greatest “investments” on our wedding was our planner. We got married abroad so there was no way our wedding could’ve been the beautiful wedding it was without Carole (Marry me in Spain). From sourcing suppliers to figuring out local bureaucracy and customs, and as well as the important details often I never think about (allergies, logistics to and from places, timings etc) – I can’t really stress how stressful all that is and to have that passed onto someone who does it day in and day out so smoothly (more importantly, enjoying it!), couldn’t really put a price on that. I have the greatest respect for planners and can totally understand how hard their job is! it’s one of the most difficult services to sell (everyone likes to believe they could plan their own weddings as well, if not better, than planners) and I understand to some it is classed as a luxury, but for us it was a necessity and I would ALWAYS suggest inviting less people if possible and hiring a planner just to be able to enjoy that one perfect day as much as possible stress-free! x will be re-tweeting this :)

  7. Thanks Annabel for the insightful post which really goes into detail about what we planners at UKAWP do. It can be hard to put across and so often misunderstood, I think all the UKAWP planners should frame your feature and bring it out to show clients!!!!
    And Reshmi, thanks for your great comments. It’s wonderful to have your support.

  8. We salute you, Annabel! Thank you so much for your support and this insightful piece; sadly there seems to be a perception that many a wedding planner has forgotten that they are part of a service industry (especially among high-end wedding planners) yet the almost all of us simply want to help, and use our expertise, shoulders and wedding wisdom to create what the bride and groom wish for. XXX

  9. As a wedding photographer myself, I was well aware of how smoothly events with wedding planners run, and how much they take care of, and promised myself if I ever got married I would have a planner.
    Even though I had a tiny elopement, I still had a planner and she was amazing. I was so busy with work and she took my brief for different areas and sourced me a shortlist of suppliers for each area within my budget. She found brilliant people and all within budget (which she also helped me set). I let her make decisions on things that weren’t important to me, and I could have as much or as little input on things that were. Together we debated the pro’s and cons of eagles, classic cars and
    For a destination wedding it was critical, and on the day it saved me having to liase with people and sort out any logistics. She was someone to bounce ideas off, and always found a way to accommodate some of my more crazy requests (like sushi in the desert…ahem…).
    She helped with some of the wedding etiquette (like tipping suppliers & the legalities of marrying abroad) and took all of the emailing & admin & a lot of the stress off my hands. I could enjoy the planning process and had time to keep on top of my own clients weddings, work and personal life. She was worth every penny. And more. I would say my planner and my photographer were my the two key suppliers for my whole wedding.
    From my experience as a wedding photographer, I see weddings with a good planner (especially a independent planner rather than an in-house venue house planner) run more smoothly, the timings are better, and the client’s enjoyment is maximised. At a recent wedding, the clients left the planners to it, turned up and had the most amazing time. But equally it can be as much of a collaboration as you want and a wonderful creative journey designing your wedding together and making it all happen with the support of an experienced expert.
    I think often people are wary of the additional cost. But a good planner maximises your budget by guiding you where to spend, sourcing the right suppliers and helping you all the way. The amount of time and stress you save is an absolute godsend.

  10. A fantastic article… but…
    Ours is a budget wedding and we simply cannot afford to spend £1000 or more on a wedding planner! I can appreciate their worth, I really can. If I could afford to hand over the reins to someone else I would do it in an instant, but with our budget already being stretched to the limit on most things (and we’ve got good prices on everything we’ve booked so far), it is sadly one of those expenses I will have to do without.
    Just heading off to pray a little bit harder for that lottery win!!

  11. Sarah – most planners totally understand budget restraints and would never want you to get into debt or over stretch yourselves. So in your instance, if you’re on a tight budget, spending £1k+ on a planner is not viable. It just means you have to spend more of your time researching and making sure you get the best value for your wedding. This is totally the right decision for you.
    BUT – some brides organise the wedding then ask a planner to co-ordinate on the day OR some brides may hire a planner for consultancy for design tips or just for reassurance they are on track with the schedule etc
    In any case, enjoy planning your wedding, enjoy using blogs like Love my Dress for inspiration (if you can get to London you might enjoy the bridal show The Wedding Sanctuary at the RSA 3rd March :) )
    And finally, have a most wonderful wedding x

Leave a comment

Your email address will not be published. Required fields are marked *